Mansfield University Home PageCollege Community Services, Inc (CCSI) is located in Room 327 Alumni Hall Student Center is the official student organization bank. The following forms are available M-F, 8am-4pm.
REQUEST FOR PAYMENT VOUCHER (carbonless duplicate copy form - only available in CCSI Office)
INSTRUCTIONS FOR COMPLETING PAYMENT VOUCHER
COF EMERGENCY ALLOCATION REQUEST FORM
DEPOSIT (CASH RECONCILIATION) FORM (Duplicate Form - must get from CCSI Office)
Hints for Bookkeeping
- Keep a record of all transactions in a ledger book or on ledger paper (see below).
- Retain a copy of all Vouchers and Deposit Slips.
- Note in detail on the payment voucher any information that will help explainor later clarify the expenditure. Whenever an invoice/bill number or account number is available, use it so it can be entered on the actual check that is sent and so your organization will be sure to be credited with the payment.
- If more than one copy of an invoice/bill is provided, staple a copy to the organization's copy of the voucher that you'll keep with all other records.
Sample Ledger Entry
| DATE | PAID TO | VOUCHER # | AMOUNT | BALANCE |
| 09-01-08 | Beginning Balance | D |
-
|
$517.20
|
| 09-03-08 | Papa V's | 1 |
$12.13
|
$505.07
|
| 09-21-08 | M.U. (Postage) | 2 |
$5.25 |
$499.82
|
| 10-03-08 | Deposit (Dues) | D |
$25.00
|
$524.82
|
| 11-01-0 | Walmart | 3 |
$102.00
|
$422.82
|
| 11-15-08 | John Brown (reimbursement) | 4 |
$7.15
|
$415.67
|
| 12-01-08 | Deposit (Dues) | D |
$20.00
|
$435.67
|
| 12-06-08 | Mary Smith (Travel) | 5 |
$50.00
|
$385.67
|