Mansfield University of Pennsylvania
Developing Tomorrow's Leaders
Student Affairs

Managing Your Organization Funds

College Community Services, Inc (CCSI) is located in Room 327 Alumni Hall Student Center is the official student organization bank.  The following forms are available M-F, 8am-4pm.

FALL 2010 COF EMERGENCY ALLOCATION REQUEST FORM SUBMISSION

REQUEST FOR PAYMENT VOUCHER

INSTRUCTIONS FOR COMPLETING PAYMENT VOUCHER

REQUEST FOR CASH ADVANCE FORM 

TRAVEL EXPENSE FORM

AWARD/PRIZE VOUCHER/RECEIPT

CONTRACT FOR SERVICES FORM

DEPOSIT (CASH RECONCILIATION) FORM

Hints for Bookkeeping

  • Keep a record of all transactions in a ledger book or on ledger paper (see below).
  • Retain a copy of all Vouchers and Deposit Slips.
  • Note in detail on the payment voucher any information that will help explainor later clarify the expenditure.  Whenever an invoice/bill number or account number is available, use it so it can be entered on the actual check that is sent and so your organization will be sure to be credited with the payment.
  • If more than one copy of an invoice/bill is provided, staple a copy to the organization's copy of the voucher that you'll keep with all other records.

Sample Ledger Entry

DATE PAID TO VOUCHER # AMOUNT BALANCE
09-01-08 Beginning Balance D
-
$517.20
09-03-08 Papa V's 1
$12.13
$505.07
09-21-08 M.U. (Postage) 2

$5.25
$499.82
10-03-08 Deposit (Dues) D
$25.00
$524.82
11-01-0 Walmart 3
$102.00
$422.82
11-15-08 John Brown (reimbursement) 4
$7.15
$415.67
12-01-08 Deposit (Dues) D
$20.00
$435.67
12-06-08 Mary Smith (Travel) 5
$50.00
$385.67

 
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